Assistant Tender Officer

MINIMUM QUALIFICATION & REQUIREMENT 

• A’level 3 passes (or)
• O’level 5 passes (Including English & Dhivehi) (or)
• Certificate 3 or 4 in a relevant field
• Preference will be given to candidates who have experience in a relevant field.

OVERALL SCOPE

Assist in carrying out the work of tendering section in compliance with Procurement policies and procedures of the corporation.

SCOPE OF WORK 

• Receive, review and verify requirements from departments, ensuring all documents are properly completed and authorized.
• Prepare standardized tender templates and documents.
• Prepare initial tender documentations and coordinate in obtaining the required approvals.
• Maintain a list of qualified vendors, especially as related to planned tenders and monitoring deadlines.
• Assist in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms, Conditions, Bid Forms, etc.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Carryout administrative work of announcing bids including the preparation of advertisement, preparation of related documents, preparation of comparisons for evaluation and all works related to awarding bids.
• Prepare Tender status reports and expected timelines on a regular basis.
• Ensure that suppliers' bills are in accordance with bids and purchase orders in order to verify accuracy.
• Respond to customer/supplier inquiries regarding order status, changes, or cancellations.
• Ensure that tendering processes, decisions, and contractual agreements are accurately documented.

JOB SKILLS AND SPECIFICATIONS

• Should be familiar with procurement procedures and best practices.
• Should possess knowledge of basic budget management and calculations.
• Strong verbal and written communication skills
• Strong negotiation, management, and decision-making skills.
• Should be well organized, detail-oriented, and proactive.
• Able to deliver effective results, meet tight deadlines and targets.

REQUIRED DOCUMENTS

• Educational Certificates
• Job reference letters
• NID card
• CV

EMPLOYMENT TYPE

Contractual (Initially offered a one-year contract, decision to offer a permanent placement will be decided upon completion of initial contract).

For Further Information: 3353535 or call center hotline: 1516