Executive Secretary

MINIMUM QUALIFICATION & REQUIREMENT 

• Degree in Business Administration, Finance, Accounting, or a related field with minimum 3-5 years of experience as an Executive Assistant or Personal Assistant, preferably supporting C-level executives or within a risk, compliance, or audit environment.
• Experience will be considered only upon submission of an official reference letter explicitly stating the duration of employment.

OVERALL SCOPE

Provide support to the Chief Internal Auditor (CIA) by managing schedules, facilitating effective communication, and overseeing key administrative and audit-related documentation, while assisting in the execution of financial, compliance, and operational audits, investigations, and internal control assessments to ensure organizational accountability and alignment with industry best practices.

SCOPE OF WORK 

• Manage CIA’s calendar, including scheduling meetings, appointments, and travel itineraries.
• Coordinate all logistics for internal and external meetings, including venue booking, catering/refreshments, and material preparation.
• Attend specific meetings, record and maintain minutes, and follow up on actions to be carried out to ensure completion of tasks.
• Screen, prioritize, and manage incoming emails, phone calls, and correspondence on behalf of the CIA.
• Manage internal and external correspondence with discretion and maintain all critical documents, correspondence, and audit-related records.
• Perform administrative tasks, including drafting letters, memos, and other documents.
• Assist in monitoring the department’s budget and managing all communications related to purchase requisition process of department.
• Coordinate and track the status of important departmental services and works, liaising with relevant departments and stakeholders to gather updates.
• Maintain the issues and recommendations and coordinate with relevant departments to update implementation status. 
• Assist in the compilation and communication of the Annual Internal Audit Plan and other key departmental reports.
• Collect, organize, and analyze financial and operational data as required by the CIA to support audit planning and execution.
• Prepare, proofread, and format reports, presentations, briefing papers, and other documents required by the CIA for executive meetings and audit committee reviews.

JOB SKILLS AND SPECIFICATIONS

• Familiarity with Internal Audit function or process is an advantage.
• Knowledge of Administration and Clerical work.
• Should be an effectual communicator verbally as well as through writing skills.
• Should be well organized, detail-oriented, forward thinking and proactive.
• Able to critically analyze and forward thinking with a positive and result oriented attitude. 
• Computer Typing Skills (Dhivehi/English), and should be familiar with Microsoft office pack.
• Discretion and need for Confidentiality.

REQUIRED DOCUMENTS

• Educational Certificates
• Job reference letters
• NID card
• CV

EMPLOYMENT TYPE

Contractual (Initially offered a one-year contract, decision to offer a permanent placement will be decided upon completion of initial contract).

For Further Information: 3353535 or call center hotline: 1516